Clinical Translational Research (CTR) Portal

person typing on laptop

CTR Portal log in
Off-campus use requires a VPN connection

[email protected]

Request CTSI services, pay invoices, and schedule participant visits using the Clinical Translational Research (CTR) Portal.


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Access the CTR Portal

The CTR Portal is designed to be used by the entire study team: Investigators, coordinators, project managers, finance staff, and administrators.

Who can access

Anyone with a University of Minnesota internet ID and password can log in to the CTR Portal. Upon logging in, the information you can access depends on your role and permissions. Access to project information is provided by the PI.

If needed, use the access request form for help adjusting access project-level roles:

Access request form

Users external to UMN

If you do not have a University of Minnesota Internet ID and password:

  • Contact [email protected] to request a UMN Internet ID and password.
  • You may access the Request for Services module directly, without using the UMN VPN, as long as you have a UMN Internet ID and password.

Can’t log in?

Email [email protected].


We recommend the following supported browsers (latest versions):

Add or remove staff

Add study staff
Anyone with active access to a project can add staff. To get access for accountants and department administrators, email [email protected] with the individual’s name and email address along with the CTR Portal project number.

Adjust staff permissions
Complete the form to adjust capabilities related to:

  • Scheduling system access
  • Time-tracking
  • Monitoring
  • Financial tools

Remove study staff
Email [email protected]

Pay invoices

A new invoicing tool called the Clinical Research Invoicing Application replaces the CRT Portal's Invoicing Module beginning July 17, 2023. This announcement provides details. 

Through the launch of the new tool, there will be plenty of opportunities to obtain live help from experts. Contact [email protected] for information on joining a planned office hours session.

Please refer to these Clinical Research Invoicing Application Resources:

Questions or help requests may be directed to [email protected].

Use the scheduling system

Studies can only be added to the scheduling system after a clinical research unit’s administrator has determined that:

  • The facility can support the study.
  • The necessary documentation has been received.
  • When applicable, a workshop is held to train clinical staff members in the conduct of the protocol.

Effective June 1, 2021, all staff utilizing the CTR Portal Scheduling Tool will be required to have reviewed the training to maintain access.  You can access the training course here.

Contact [email protected] if you have questions or need assistance.

Edit a project

Request updates to your project
Changes can include:

  • Dept ID
  • Project title
  • Project description
  • EFS chart string(s)
  • IRB # and status
  • OnCore protocol # (CPRC)
  • BDAC project code
  • NIH grant number
  • Electronic Grants Management System (EGMS)

Find a project

If you don’t see a project, it may be because you’re not actively assigned to the project or because the project has not yet been registered within the CTR Portal. PIs and study staff can register projects within the Portal.

Also see:

Contact [email protected] if you have questions or need assistance.

Understand a project’s status

  • Registered: A project that is registered within the CTR Portal, but isn't currently receiving services. This includes projects that were registered only, and projects that had requested CTSI services (and the request was possibly accepted) but are no longer pursuing CTSI services.
  • Active: A project that is in process and is currently or was receiving services.
  • Services Complete: A project that was receiving services that is in the process of being finalized or completed.
  • Project Complete: A project that has met all criteria to be considered finalized and complete.
  • Pre-CTSI: A project that was brought over from the General Clinical Research Center (GCRC) that has been completed, halted, or has not requested CTSI services.

Update service rates

To update rates for a service, the service line administrator should email [email protected] to initiate the process. Keep in mind:

  • One month of lead time is required. For example, if the effective date is July 1, the rate change request should be sent to us no later than June 1.
  • We will send you a template that must be completed in its entirety. Do not delete any fields.
  • You must indicate any different rates of service — for example, internal vs. external vs. internal with subsidy.

We will confirm the template with you after completion to make sure the rate changes are as expected and there are no issues with the file.


CTR Portal Team
[email protected]