Clinical Translational Research (CTR) Portal

person typing on laptop

CTR Portal log in

Off-campus use requires a VPN connection

Contact:
[email protected]

Request CTSI services, pay invoices, and schedule participant visits using the Clinical Translational Research (CTR) Portal.

 

Help

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Access the CTR Portal

The CTR Portal is designed to be used by the entire study team: Investigators, coordinators, project managers, finance staff, and administrators.

Who can access

Anyone with a University of Minnesota x.500 (internet ID and password) can log in to the CTR Portal. Upon logging in, the information you can access depends on your role and permissions. Access to project information is provided by the PI.

Access request form

Users external to UMN

If you do not have a University of Minnesota x.500 (internet ID and password):

  • Go to the CTR Portal
  • If you already have a UMN Guest Account, click "Log In" and enter your credentials. If not, you’ll need to set up a guest account. Upon completing the form, you’ll receive a confirmation email and immediately gain access to the Portal.

Can’t log in?

If you updated your Internet ID, email [email protected] so we can update your CTR Portal login information. Then you’ll be able to log in to the Portal with your new x.500 and access your existing project information.

Browsers

We recommend the following supported browsers (latest versions):

Add or remove staff

Add study staff
Anyone with active access to a project can add staff. To get access for accountants and department administrators, email [email protected] with the individual’s name and email address along with the CTR Portal project number.

Adjust staff permissions
Complete the form to adjust capabilities related to:

  • Scheduling system access
  • Time-tracking
  • Monitoring
  • Financial tools

Remove study staff
Email [email protected]

Pay invoices

Approvals

User guide: Invoice approvals 

If you don’t see your study, it may be because you’re not actively assigned to the project or because the project hasn't yet been registered in the CTR Portal. PIs and study staff can register projects within the CTR Portal.

Also see:

Contact [email protected] if you have questions or need assistance.

EFS chart string changes

A study’s accountant(s) can update the chart strings or email [email protected]

Use the scheduling system

Studies can only be added to the scheduling system after a clinical research unit’s administrator has determined that:

  • The facility can support the study.
  • The necessary documentation has been received.
  • When applicable, a workshop is held to train clinical staff members in the conduct of the protocol.

Effective June 1, 2021, all staff utilizing the CTR Portal Scheduling Tool will be required to have reviewed the training to maintain access.  You can access the training course here.

Contact [email protected] if you have questions or need assistance.

Edit a project

Request updates to your project
Changes can include:

  • Dept ID
  • Project title
  • Project description
  • EFS chart string(s)
  • IRB # and status
  • OnCore protocol # (CPRC)
  • BDAC project code
  • NIH grant number
  • ClinicalTrials.gov
  • Electronic Grants Management System (EGMS)

Find a project

If you don’t see a project, it may be because you’re not actively assigned to the project or because the project has not yet been registered within the CTR Portal. PIs and study staff can register projects within the Portal.

Also see:

Contact [email protected] if you have questions or need assistance.

Understand a project’s status

  • Registered: A project that is registered within the CTR Portal, but isn't currently receiving services. This includes projects that were registered only, and projects that had requested CTSI services (and the request was possibly accepted) but are no longer pursuing CTSI services.
  • Active: A project that is in process and is currently or was receiving services.
  • Services Complete: A project that was receiving services that is in the process of being finalized or completed.
  • Project Complete: A project that has met all criteria to be considered finalized and complete.
  • Pre-CTSI: A project that was brought over from the General Clinical Research Center (GCRC) that has been completed, halted, or has not requested CTSI services.

Contact

CTR Portal Team
[email protected]

Trung Ngo
Research Application Analyst (REDCap, CTR Portal)
[email protected]

Eric Nygaard
Research Application Analyst (REDCap, CTR Portal)
612-626-4612
[email protected]