Recruitment and Participant Engagement Support

Hands raised

Receive recruitment and retention planning support, at no cost to your study team.

Request a consultation

Two documents


Expand all

Common topics discussed during consultations

Common topics discussed during consultations

Consultations are tailored to your recruitment and retention needs and goals. Examples include:

  • Recruitment feasibility and planning.
  • Potential barriers to recruitment and retention.
  • Inclusive and representative enrollment.
  • Participant engagement in clinics, such as the Clinics and Surgery Center (CSC).
  • Review of recruitment related sections of a grant application. 
  • Best practices and resources for a study and/or department. 
  • Specific recruitment methods or tools you want to learn about. 
  • Participant appreciation and dissemination planning.


Expand all

Patient letters

Resources for images

U of MN resources

General stock content

Medical and health-related images

Inclusive image sources


If you don’t find what you’re looking for, we can help create engaging materials tailored to your study’s needs. 

Note to researchers: Our guidance and templates are designed to adhere to UMN IRB guidelines; however, this does not guarantee IRB approval. We encourage you to have our staff review your materials prior to IRB submission.

Tools for connecting with participants

StudyFinder screenshot

StudyFinder uses data from OnCore, ETHOS, and to generate a unique URL and dedicated landing page for your study.

About StudyFinder

StudyFinder lists University of Minnesota studies that are: 

  • Registered in OnCore
  • IRB approved
  • Open to accrual 

How we can help

  • StudyFinder guidelines and data sources.
  • Create a brief, plain-language description for your study.
  • Optimize the visibility of your study listing.
  • General support and troubleshooting.

Guides and resources

ResearchMatch homepage

ResearchMatch is a nationwide registry that allows people across the country to express interest in being contacted about participating in research studies. 


About ResearchMatch

  • Allows researchers to contact volunteers based on selected geographic, demographic, and medical factors, while protecting the privacy of the volunteers.
  • Available to University of Minnesota researchers at no cost.
  • Use of ResearchMatch as a recruitment tool must be approved by the UMN IRB. 
  • We—CTSI’s Recruitment Center—are your ResearchMatch contact at UMN. 

How we can help

  • Support during the process of obtaining IRB approval to use ResearchMatch.
  • Create contact messages to be sent via ResearchMatch (must be IRB-approved).
  • Receive guidance registering your study on ResearchMatch.

Guides and resources

i2b2 cohort discovery tool   

i2b2 is a self-service cohort discovery tool that can be used for simple feasibility queries. We use this tool to determine the availability of your target patient population within the M Health Fairview system. 


How we can help

Have cohort criteria that’s too complex for i2b2?

Request an informatics consultation


Rachel Whitwam
Senior Recruitment Specialist
[email protected]

Melissa Hansen
Research Navigator
[email protected]
612-625-CTSI (2874)